Bethlehem Catholic High School 

TO:   Students, Parents, Caregivers 

Semester End procedures
Wednesday, June 10, 2026

Important Dates:   

Tuesday, June 16 – last day of semester 2 classes (regular schedule day)

Wednesday, June 24 – Graduation at TCU at 9:00 am - this is a ticketed event and is not open to the general public.

Friday, June 26 at 10:00 am – Report cards will be made available to students and parents through EDSBY

1. Locker Clean-up
Students will clean out their lockers at the beginning of period 3 on Tuesday, June 16, and will have all items, including locks, removed from their lockers by the end of the day.  Any lockers with items remaining on Wednesday, June 17 will be cleaned out and it will be the student’s responsibility to pick up their locker items before the last exam day on Tuesday, June 23.  Items left over on Thursday, June 25 will be recycled and/disposed of.   Locks belong to the student and are to be kept to be used next year.  

2. End of Semester Assessments – Mandatory (8:40 am – 12:15 pm)
Grade 9 and 10 classes won’t have cumulative/comprehensive final assessments while Grade 11 and 12 classes may have final exams.  Assessments are created to be no more than 2 hours in length. 

Please be reminded of the Academic Integrity guidelines prior to completing your assessments. Cheating or academic dishonesty of any kind on an exam, report, or project can result in a score of zero. Please note that all instances of cheating on final exams will be dealt with by the administration.

It is mandatory for Grades 9-12 students to be in their classes in the morning.  This time will be used for instruction and/or assessment (unit/midterm tests, presentations, projects, support for completing outcomes).  It is important for students to attend this class to fully prepare for their final assessments.

Classes will remain in session for the scheduled times. A tone will sound to begin and end the period. Students are to remain seated until the tone sounds.  Students should remain quiet in the classrooms and hallways during the assessment time and are encouraged to bring study/reading material to each class.  Cellphones are not permitted during the final assessment time.  If announcements need to be made on the intercom, they will be made at 12:13 pm. The tone will then sound at the end of the announcements. Students will be dismissed only after the tone sounds. 

3. Supported Open Learning time – (12:15 – 1:15 pm) 
The supported open learning time in the afternoon is for extra help and is intended to be a quiet time for students to study.  This is optional unless students are required to attend to receive support to complete outcomes that they may still have outstanding to earn their credit.  Students may attend any of their teachers supported learning times on any day.  Teachers will be available in their regular space from 12:15 – 1:15 pm or communicate to the students where they will be located. If a student can’t find their teacher, please come to the main office.  Students who remain at school after 12:15 pm are expected to be working in a classroom as it is very distracting for those choosing to study when the halls are noisy. 

4.  Access to the School during Final Assessment Week
Families are reminded that the school is closed after the supported open learning time and arrangements should be made to have students picked up by 1:15 pm.  Students not staying for the supported learning time at 12:15 pm will be asked to leave or work in a classroom.  There is no extra-curricular during final assessments.   

5.  Attendance
Attendance will be taken as usual during each of the periods. Students are to be in attendance for the class (8:40 – 9:45) and assessment (10:00 – 12:15) unless previous arrangements have been made with the principal.

If you are not able to attend on the day of the final assessment due to illness, please have your parent/caregiver report the absence through EDSBY or call the attendance line at 306-659-7906.   The student should also contact the teacher, so a plan can be made to complete the final assessment.  

6.  Day A/B Alternating Classes
Grade 9 Phys. Ed, Band and Arts Education are Day A/B alternating classes as well as Band 10/20/30 and the corresponding classes in the upper grades. Each of these classes will be given specific instructions by their teachers regarding the plan for the final assessment days. 

7.  Textbooks & Library Materials 
Teachers will be advising students of the procedure for returning textbooks. Students who don’t return their textbook and/or library materials to their teacher or the library will be invoiced for the missing materials.  Students who have outstanding accounts for fees, or charges for lost and damaged texts will receive bills.  

8.  Transportation
During the final assessment week, buses will operate on their normal schedule for arriving at school.  City transit has scheduled a bus for student pick up at 12:25 pm in addition to the regular schedule.

9. Cafeteria Services
During final assessment week, the cafeteria will be open in the morning for breakfast from 8:20 – 8:30 am and during the break from 9:45 am – 10:00 am. 

10. Chapel
During the final assessment week, students are invited to visit the chapel anytime after 8:00 am to offer a prayer for their success.   Votive candles will be available and students are invited to light one as they make their prayer. 

11. Second Semester Report Cards
Report cards for the second semester will be made available to students and their parents/caregivers through EDSBY by 10:00 am on Friday, June 26.  See the infographic at the end of the document for a reminder on how to view report cards in EDSBY.

12.  Students Not Returning
Students not returning to Bethlehem next year are asked to notify Student Services prior to the beginning of final assessments. 

 13. Unsuccessful in a Class 
If you are unsuccessful in a class, the office will automatically reschedule you, if possible.  The school will contact you if there are questions. Your teacher will connect with your parents/caregivers after finals.  

Next year 2026-2027
A school opening memo will be sent out late August through EDSBY sharing information about the beginning of the school year. 

14. Important dates

            Wednesday, September 2 – First day of classes Gr 9 - half day in the morning 8:40 am-11:30 am Gr 10 – 12 half day in the afternoon @ 12:20 pm - 3:10 pm

            Thursday, September 3 – First full day of classes for all students

15. Timetables 
Students will have access to their next year timetables through EDSBY or My School Sask in late August:

• In EDSBY, on the right-hand side under alerts, students can scroll to September 2 to see their classes for Semester 1 2026-2027.    
• The My School Sask tile can be found on the GSCS portal on your student account.  In My School Sask, click on “My Info” and choose “Schedule”.

16. Next year Timetable Change Requests
Schedule changes will only be allowed if there is an error or omission.  Timetable changes will not be made based on a teacher, friend and/or spare requests.  Schedule changes will be made for educational reasons only and only if there is room in the class.  Please do not request a change for personal convenience or preference.  Information about requesting a timetable change will be shared in late August.  

Good luck on your assessments!